Time Card Apps

We currently us an app based time card, Clock shark. Which the guys are familiar with and use on a daily basis. However this is a simple program and still leaves me transcribing time cards manually to make an invoice in Quick books. Looking to have a program that also keeps track of machine hours for maintenance. We have 10 pieces of yellow iron and 5 commercial trucks, I am falling behind on maintenance as it is too many to keep up with. Looked at Busy Busy, seems to have some features I am looking for, it collects machine hours but has no hour warning for machine service interval.

I have no suggestions but look forward to replies about Quickbooks options myself. We manually enter everything for machine maintenance in a spreadsheet so we are making double entries which is time consuming. We tried the online version of QB for a bit, but could not format invoices and reports to our needs, so we went back to desktop. We lost data both directions of transfer from online to desktop and back. Never again! Re-reconciling everything for the year sucked. Fortunately, most of our yellow iron lets us know what is upcoming within 50 hours, so as long as we remember to reset the maintenance clock we are good. As for the trucks, we kind of rely on the hours written on the oil filter from the previous service. Not the best system.

As I understand it moving forward quickbooks will only be online, desk top versions are going for big money right now, and will no longer be supported.

dieseldog5.9 said: As I understand it moving forward quickbooks will only be online, desk top versions are going for big money right now, and will no longer be supported. Click to expand... I think that will be a good thing. We do our own payroll and utilize payroll updates for changes in witholding tax, but that's the only thing that we will lose. Maybe our accountant can supply us with needed changes. We manually enter changes for workers comp and unemployment anyway when the state sends a notification.

Forgot to mention - we still use paper time cards.

we are using Koble Systems It does have timecard and payroll, including tasks and job tracking apps. Does do machine serial numbrr and history, but nothing maintenance schedule wise. Good software is invaluable, I'm actually looking at moving to a dealership management software. . . If anybody has a pros or cons im all ears.

dieseldog5.9 said: As I understand it moving forward quickbooks will only be online, desk top versions are going for big money right now, and will no longer be supported. Click to expand... Thats so they can hold your books hostage for whatever they feel like charging for updates. I'm looking at going back to old school paper and filing cabinet.

dieseldog5.9 said: We currently us an app based time card, Clock shark. Which the guys are familiar with and use on a daily basis. However this is a simple program and still leaves me transcribing time cards manually to make an invoice in Quick books. Looking to have a program that also keeps track of machine hours for maintenance. We have 10 pieces of yellow iron and 5 commercial trucks, I am falling behind on maintenance as it is too many to keep up with. Looked at Busy Busy, seems to have some features I am looking for, it collects machine hours but has no hour warning for machine service interval. Click to expand... We use BusyBusy - dumb name but it's a great app. Found it at last Conexpo and have used it since. Daily reports, safety meetings, job site photos, payroll tracking with geofencing, equipment, etc. Highly recommend as it's very user friendly for the guys in the field.

Vetech63 said: Thats so they can hold your books hostage for whatever they feel like charging for updates. I'm looking at going back to old school paper and filing cabinet. Click to expand... I've always had problems with QB, as I supported several small businesses who used it. The IT support guy problems were all to common. It was a thorn in my side. I suggest looking at open source software. I did a shallow dive on it just now, there appears to be a few choices.

As far as payroll goes our accountant does that for us and direct deposits the guys money as well as withholding taxes. We log into their program and enter the hours from BusyBusy. Still an additional step but works well. Use QB for the company books and it's ok.

Does anyone use Quickbooks time tracking app?

I'm working on a downtime calculator app, but maybe this is a better use to hone my skills. If you let me know all the features your looking for/to do I can build a clickable protype for you in a week or so to play with. Sounds like you want a fleet ERP, guys can sign in for the day, log on/off to equipment in your fleet, request a service (that generates a wo)tech completes wo and you wanna invoice hrs people are signed onto equipment? You also want all signed on hours (for the day and equip) to be logged for payroll? Did I summerize that properly?

breg099 said: I'm working on a downtime calculator app, but maybe this is a better use to hone my skills. If you let me know all the features your looking for/to do I can build a clickable protype for you in a week or so to play with. Sounds like you want a fleet ERP, guys can sign in for the day, log on/off to equipment in your fleet, request a service (that generates a wo)tech completes wo and you wanna invoice hrs people are signed onto equipment? You also want all signed on hours (for the day and equip) to be logged for payroll? Did I summerize that properly? Click to expand... How about an app that keeps track of hours and service history on a machine, and can notify the owner when they reach a certain threshold, like 10-20 hours until service is required?

Ill need to develop a app for the employees. Ill call it Pencil whipp. Need them hours!

Shimmy1 said: How about an app that keeps track of hours and service history on a machine, and can notify the owner when they reach a certain threshold, like 10-20 hours until service is required? Click to expand... Sure. Create a machine, set the time between services in hours or distance. Log on/off machine and then alert at a threshold you decide via email? I'll share screenshots Friday on this thread for your guys' feedback, make sure I'm designing how you want! and try and push it to publish in a week or two after that for you guys to use! Appreciate the insight. Let me know if I'm wrong on what you're looking for! This'll be great practice

breg099 said: Sure. Create a machine, set the time between services in hours or distance. Log on/off machine and then alert at a threshold you decide via email? Click to expand... I think it would be desirable to be able to record hour meter readings? And now you just gave me another idea when you said distance. If you could add odometer readings, it could be used for trucks. I suppose if it had enough digits, it really wouldn't matter if you were recording hours or miles.

Shimmy1 said: I think it would be desirable to be able to record hour meter readings? And now you just gave me another idea when you said distance. If you could add odometer readings, it could be used for trucks. I suppose if it had enough digits, it really wouldn't matter if you were recording hours or miles. Click to expand... I will make sure you can distinguish hrs/miles/kms whatever For service history, will a service last complete on/at/by or checklist suffice? or do you want repair history as well? Want any ways to add filter info etc on there? I'll create it so you can call gear whatever you want add this stuff in Create a rig would be: shimmys rig a Oil xxxx, air xxxx, fuel xxxx, water filter xxxx Service interval (decide hrs, distance (kms/miles whatever)) Last service hrs/miles Next service hours/miles Last serviced by Sign on section

1. Pick the gear
2. Type current hours/odo
3. Sign off when shut down Service section Click service complete and hours/odo at time of service add a note maybe service clock resets

I think filter info and fluid type/weight would be good. It would appear that I'm attempting to interject a service record system into your time card system. If that's ok, and they can coexist, carry on.

Shimmy1 said: I think filter info and fluid type/weight would be good. It would appear that I'm attempting to interject a service record system into your time card system. If that's ok, and they can coexist, carry on. Click to expand... Ok I'll give it my all. Expect some screenshots (maybe a clickable protype) here by friday!

Progress so far. I added invoices/quotes and receipts in case folks wanna create an invoice (will not Handel payment and that jazz). Let me hear what I'm doing wrong! Also will have it be desktop and mobile. Super simple but hopefully will do the job